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AUTOMATED PERSONNEL RESOURCE PLANNING (A-PEP)

Shift planning for the modern working day

QuickPool automates shift planning at the touch of a button. The intuitive solution ensures transparent and fair planning - simply, quickly and reliably.

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QUICKPOOL

Staff scheduling for optimum flexibility.

QuickPool's shift planning enables dynamic and automated shift planning that adapts to company needs and employee availability. With intelligent optimization, real-time overview and seamless integration, it ensures efficient use of resources and fair, transparent duty scheduling.

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DIGITAL TIME RECORDING

Advantages of workforce scheduling with QuickPool:

Automatic duty scheduling

Optimal and fair schedules based on availability, qualifications and regulatory and operational requirements.

AI-supported algorithm

AI-supported algorithm improves shift distribution and minimizes planning effort based on rule sets.

Individual rule sets

The rules for automatic planning can be flexibly adapted - they can be individually configured, added or removed.

Self-service for employees

Employees can use the mobile app to view their shifts, request availability and store preferences.

Real-time changes and flexibility

Short-term adjustments to duty rosters are possible at any time in order to react to spontaneous changes or staff shortages.

Simple requirements planning

Staffing requirements can be determined quickly and precisely by using duty and weekly templates.

Posting shifts

Open shifts can be made available directly in the system so that employees can apply for them flexibly.

Swap shifts

Employees have the opportunity to swap shifts with each other - with an approval process to ensure smooth workflows.

Ongoing validation

Even in the event of changes, you can check at any time at the touch of a button whether working time laws and operational requirements are being complied with.

PAIN POINTS AND SOLUTIONS

Are you aware of these challenges? Here comes the solution:

1️⃣ High administrative effort?

❌ Problem: Manual planning and time recording are time-consuming and prone to errors, especially with an increasing number of employees or complex shift models.

✅ QuickPool solution:

  • Automatic creation of duty rosters based on availabilities, qualifications and legal requirements.
  • Reduction of manual input through AI-supported optimization and suggestions.

🎯 Result: Less administrative work, faster planning, error reduction.

2️⃣ Insufficient flexibility for changes at short notice?

❌ Problem: Absences due to illness, spontaneous adjustments or unexpected fluctuations in orders are difficult to take into account or manage.


✅ QuickPool solution:

  • Replacement planning with suggestions for available, qualified employees.
  • Posting assignments to a pool of employees.
  • Notifications via app for quick feedback.

🎯 Result: faster response times, less downtime, higher productivity.

3️⃣ Dissatisfied employees due to non-transparent planning?

❌ Problem: Employees often have little insight into their roster and no easy way to submit requests or availability.


✅ QuickPool solution:

  • Self-service portal for employees to view shift schedules and enter absences and requests for work and time off.
  • Mobile app for real-time updates and immediate information in the event of changes.

🎯 Result: Higher employee satisfaction and motivation, improved work-life balance, fewer queries to HR, lower staff turnover.

4️⃣ Difficulties in complying with legal requirements?

❌ Problem: Working time laws, break regulations, overtime limits or company regulations must be adhered to exactly.


✅ QuickPool solution:

  • Automatic check of compliance with legal and operational requirements.
  • Warnings in the event of violations of rest periods or working time laws.
  • Validation at any time in the event of manual adjustments to violations of specifications.

🎯 Result: Minimization of legal risks, adherence to regulations, effective compliance management.

5️⃣ Lack of consistency in the processes?

❌ Problem: Data often has to be transferred manually between HR, payroll and ERP systems, which leads to duplication of work and errors.


✅ QuickPool solution:

  • Seamless integration with payroll, time recording and ERP systems.
  • API interfaces for automated data exchange.

🎯 Result: Less manual work, less susceptibility to errors, smooth data flow.

THE FACES OF QUICKPOOL

Get to know the people behind our software.

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Our latest e-paper with current topics and insights.

E-PAPER

Efficient staff scheduling in Swiss pharmacies

Challenges and recommendations for action

FREE E-PAPER
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