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QUICKPOOL

Easily record and coordinate attendances and absences.

QuickPool's availability planning module - the solid basis for smooth and transparent shift planning. Employees enter their availabilities directly in the system, while companies always have an overview and can manage assignments optimally. Flexible, intuitive and seamlessly integrated, it ensures efficient coordination between individual wishes and operational requirements.

LIVE DEMO ALL FUNCTIONS

Approval process for applications

Employees can submit availability requests, which are reviewed and approved by managers.

Taking employee preferences into account

Employees' preferred times are recorded and, where possible, integrated into planning.

Central administration for multiple locations

Companies with several locations can coordinate availability across multiple sites.

Statistics and evaluations

Reports provide insight into patterns, bottlenecks and optimization options.

Employee self-service

Employees can independently specify, adjust and manage their availability in accordance with company guidelines.

Transparent overview for managers

Team leaders can see immediately who is available when and can plan efficiently.

Automatic import of public holidays

National and regional public holidays are automatically recognized and integrated into the planning to avoid errors.

Real-time information

Employees and planners receive automatic updates on new entries or changes to applications.

Roles and authorizations

Detailed authorizations control who can view, edit or approve availabilities.

❌ Problem: Manual planning and time recording are time-consuming and prone to errors, especially with an increasing number of employees or complex shift models.

✅ QuickPool solution:

Automatic creation of duty rosters based on availabilities, qualifications and legal requirements.
Reduction of manual input through AI-supported optimization and suggestions.

🎯 Result: Less administrative work, faster planning, error reduction.

❌ Problem: Absences due to illness, spontaneous adjustments or unexpected fluctuations in orders are difficult to take into account or manage.

✅ QuickPool solution:

Replacement planning with suggestions for available, qualified employees.
Tender assignments to a pool of employees.
Notifications via app for quick feedback.

🎯 Result: faster response times, less downtime, higher productivity.

❌ Problem: Employees often have little insight into their roster and no easy way to submit requests or availability.

✅ QuickPool solution:

Self-service portal for employees to view shift schedules and enter absences and requests for work and time off.
Mobile app for real-time updates and immediate information in the event of changes.

🎯 Result: Higher employee satisfaction and motivation, improved work-life balance, fewer queries to HR, lower staff turnover.

❌ Problem: Working time laws, break regulations, overtime limits or company regulations must be adhered to exactly.

✅ QuickPool solution:

Automatic check of compliance with legal and operational requirements.
Warnings in the event of violations of rest periods or working time laws.
Validation at any time in the event of manual adjustments to violations of specifications.

🎯 Result: Minimization of legal risks, adherence to regulations, effective compliance management.

❌ Problem: Data often has to be transferred manually between HR, payroll and ERP systems, which leads to duplication of work and errors.

✅ QuickPool solution:

Seamless integration with payroll, time recording and ERP systems.
API interfaces for automated data exchange.

🎯 Result: Less manual work, less susceptibility to errors, smooth data flow.

All your marketing metrics in one place

Your assistant for easy availability management.

No more tedious coordination by e-mail or paper. With QuickPool, employees record their availabilities directly in the system so that planning is quick, fair and needs-based.

Easily record and coordinate attendances and absences.

Advantages of availability planning with QuickPool:

Approval process for applications

Taking employee preferences into account

Central administration for multiple locations

Statistics and evaluations

Employee self-service

Transparent overview for managers

Automatic import of public holidays

Real-time information

Roles and authorizations

Are you aware of these challenges? Here comes the solution:

1️⃣ High administrative effort?

2️⃣ Insufficient flexibility for changes at short notice?

3️⃣ Dissatisfied employees due to non-transparent planning?

4️⃣ Difficulties in complying with legal requirements?

5️⃣ Lack of consistency in the processes?

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