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EMPLOYEE MANAGEMENT

Clarity in the team - see and do what counts

QuickPool arranges employees, roles and authorizations like pieces of a puzzle. Working hours, balances and bonuses are recorded automatically - for smooth planning.

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MANAGEMENT OF EMPLOYEES

Employee profiles and preferences

Employee profiles are used to centrally record employment relationships, qualifications and preferences. If available, this information can also be automatically transferred from third-party systems via API. This allows assignments to be optimally matched to skills and preferences, which increases planning accuracy, improves employee satisfaction and optimizes the use of resources.
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ACCESS AUTHORIZATIONS

Roles and authorizations

Access rights, read permissions and functions can be specifically controlled via Roles and authorizations (RBAC). Each person only sees the information and functions that are relevant to their role. This keeps planning clear, secure and efficient - from central control to location or department-specific adjustments.
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AFFINITIES

Planning across multiple locations

With the affinity function in QuickPool, employees can be scheduled centrally across up to three levels - across locations, departments and divisions. Central planning can be refined in the individual units, while at the same time allowing for flexible allocation. Employees can be moved between departments or locations as required to compensate for staff shortages and make optimum use of resources.
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WORKING TIME MANAGEMENT

Working time accounts and balances

Hours worked, overtime and time credits are precisely recorded in the system. This data can be seamlessly forwarded to third-party systems, such as payroll accounting, to ensure correct accounting. This allows both employees and those responsible for planning to maintain an overview, while administrative processes are efficiently automated.
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PAYROLL ACCOUNTING

Automatic recording of surcharges

QuickPool eliminates the need to calculate bonuses manually. The system automatically recognizes supplements for night, weekend or overtime and records them directly in the payroll. This ensures that remuneration is always calculated correctly, creates transparency for employees and significantly reduces administrative work. Automation saves companies time and ensures fair and compliant remuneration.
PAIN POINTS AND SOLUTIONS

Are you aware of these challenges? Here comes the solution:

1️⃣ High administrative effort?

❌ Problem: Manual planning and time recording are time-consuming and prone to errors, especially with an increasing number of employees or complex shift models.

✅ QuickPool solution:

  • Automatic creation of duty rosters based on availabilities, qualifications and legal requirements.
  • Reduction of manual input through AI-supported optimization and suggestions.

🎯 Result: Less administrative work, faster planning, error reduction.

2️⃣ Insufficient flexibility for changes at short notice?

❌ Problem: Absences due to illness, spontaneous adjustments or unexpected fluctuations in orders are difficult to take into account or manage.


✅ QuickPool solution:

  • Replacement planning with suggestions for available, qualified employees.
  • Tender assignments to a pool of employees.
  • Notifications via app for quick feedback.

🎯 Result: faster response times, less downtime, higher productivity.

3️⃣ Dissatisfied employees due to non-transparent planning?

❌ Problem: Employees often have little insight into their roster and no easy way to submit requests or availability.


✅ QuickPool solution:

  • Self-service portal for employees to view shift schedules and enter absences and requests for work and time off.
  • Mobile app for real-time updates and immediate information in the event of changes.

🎯 Result: Higher employee satisfaction and motivation, improved work-life balance, fewer queries to HR, lower staff turnover.

4️⃣ Difficulties in complying with legal requirements?

❌ Problem: Working time laws, break regulations, overtime limits or company regulations must be adhered to exactly.


✅ QuickPool solution:

  • Automatic check of compliance with legal and operational requirements.
  • Warnings in the event of violations of rest periods or working time laws.
  • Validation at any time in the event of manual adjustments to violations of specifications.

🎯 Result: Minimization of legal risks, adherence to regulations, effective compliance management.

5️⃣ Lack of consistency in the processes?

❌ Problem: Data often has to be transferred manually between HR, payroll and ERP systems, which leads to duplication of work and errors.


✅ QuickPool solution:

  • Seamless integration with payroll, time recording and ERP systems.
  • API interfaces for automated data exchange.

🎯 Result: Less manual work, less susceptibility to errors, smooth data flow.

THE FACES OF QUICKPOOL

We accompany you along the way.

OUR TEAM
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